E-Way Bill Number Check Explained: How to Verify, Track & Manage E-Way Bills Easily + TallyPrime Guide (2025)

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Introduction

Under GST, an E-Way Bill (EWB) is mandatory for the movement of goods beyond a prescribed value. Verifying an E-Way Bill number before dispatch, receipt, or audit is critical to avoid penalties, detention of goods, and compliance issues.

An E-Way Bill number check helps businesses confirm the authenticity, validity, and details of an E-Way Bill generated on the GST portal. Modern accounting software like TallyPrime makes E-Way Bill management simpler by integrating accounting with GST compliance.

This article explains:

• What an E-Way Bill number is
• How to check and verify it
• Common issues and best practices
• How TallyPrime helps in E-Way Bill management

What Is an E-Way Bill Number?

An E-Way Bill number (EBN) is a 12-digit unique number generated on the E-Way Bill portal after successful submission of Part A and/or Part B.

It contains details such as:

• Supplier & recipient GSTIN
• Invoice number & date
• Goods description & HSN
• Value of goods
• Vehicle or transporter details
• Validity period

When Is E-Way Bill Number Checking Required?

E-Way Bill number verification is required:

• Before dispatching goods
• At the time of receiving goods
• During GST audits
• In case of inspections by authorities
• While reconciling transport documents

Failing to verify may result in penalties or goods seizure.

How to Check an E-Way Bill Number Online (Step-by-Step)

Method 1: E-Way Bill Portal

1. Visit the official E-Way Bill portal
2. Select Search → E-Way Bill
3. Enter the 12-digit EWB number
4. Click Go

You will see the full E-Way Bill details including validity status.

Method 2: Via SMS (For Registered Users)

Registered users can check E-Way Bill details via SMS using the prescribed format.

Key Details to Verify in an E-Way Bill

Always check:

• Validity (Expired or Active)
• Vehicle number accuracy
• Invoice number & date
• GSTIN of supplier & recipient
• Value of goods
• Distance & validity days

Common Issues Found During E-Way Bill Number Check

• Expired E-Way Bill
• Wrong vehicle number
• Invoice mismatch
• Incorrect distance
• Typographical errors

Such errors can lead to penalties up to ₹10,000 or tax amount (whichever is higher).

How TallyPrime Helps with E-Way Bill Management

TallyPrime simplifies E-Way Bill handling by integrating it directly with accounting and GST workflows.

Key Features in TallyPrime

• Generate E-Way Bills directly from sales invoices
• Auto-fetch E-Way Bill numbers
• Track E-Way Bill validity
• Print invoices with EWB details
• Maintain audit-ready records

This reduces dependency on manual portal checks.

E-Way Bill Number Check for Audits & Compliance

During GST audits:

• Authorities verify E-Way Bills against invoices
• Mismatch leads to notices
• TallyPrime’s reports help produce invoice-wise EWB data instantly

Best Practices for E-Way Bill Compliance

• Verify EWB before dispatch
• Update vehicle details promptly
• Cancel incorrect E-Way Bills within time limit
• Keep digital records safely
• Use accounting software like TallyPrime

Who Should Regularly Check E-Way Bill Numbers?

• Traders & manufacturers
• Transporters
• E-commerce sellers
• CA & GST consultants
• Warehouses & logistics teams

Conclusion

An E-Way Bill number check is a simple but crucial GST compliance activity. Regular verification helps businesses avoid penalties, ensure smooth movement of goods, and stay audit-ready.

With integrated features for E-Way Bill generation and tracking, TallyPrime enables businesses to manage GST documentation efficiently—saving time, reducing errors, and ensuring compliance.

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