How to Pass All Types of Accounting Entries in Tally Prime

Published on: 21-11-2025 Call CA Tally HelpDesk +91 9205471661, 8368262875

Introduction

Tally Prime is one of the most widely used accounting software in India because it makes recording business transactions easy and systematic. Whether you want to record sales, purchases, payments, receipts, journal entries, or returns, Tally Prime allows you to pass every type of accounting entry quickly and accurately.

This guide explains all common accounting entries in Tally Prime, along with steps, examples, and the purpose of each entry.

Types of Accounting Entries You Can Pass in Tally Prime

1. Contra Entry
2. Payment Entry
3. Receipt Entry
4. Journal Entry
5. Purchase Entry
6. Sales Entry
7. Debit Note Entry
8. Credit Note Entry
9. Stock/Inventory Entry (optional)
10. Ledger Adjustment Entries

Each entry has its own function. Below is the complete step-by-step guide for all.

1. Contra Entry (Cash Deposit, Cash Withdrawal, Fund Transfer)

Use when money moves between:
• Cash to Bank
• Bank to Cash
• Bank to Bank

Shortcut: F4 – Contra

Steps:

1. Go to Vouchers → Press F4
2. Select accounts involved (Cash/Bank)
3. Enter amount
4. Save

Example:
Depositing cash in bank.

2. Payment Entry

Used when the business pays money to someone.

Shortcut: F5 – Payment

Steps:

1. Go to Vouchers → Press F5
2. Select the party/vendor
3. Select Cash/Bank
4. Enter amount, narration
5. Save

Example:
Paying supplier ₹10,000.

3. Receipt Entry

Used when the business receives money from a customer.

Shortcut: F6 – Receipt

Steps:

1. Go to Vouchers → Press F6
2. Select the customer
3. Select Cash/Bank
4. Enter amount
5. Save

Example:
Customer pays ₹25,000.

4. Journal Entry

Used for adjustments, provisions, transfers, depreciation, outstanding entries, etc.

Shortcut: F7 – Journal

Steps:

1. Go to Vouchers → Press F7
2. Select relevant ledgers
3. Enter amount
4. Narration
5. Save

Examples:
• Salary outstanding
• Rent adjustment
• Depreciation
• Bad debts

5. Purchase Entry

Used when buying goods, raw materials, or services.

Shortcut: F9 – Purchase

Steps:

1. Press F9
2. Select supplier
3. Enter items, quantity, rate
4. GST auto-calculates
5. Save

Example:
Purchase of goods worth ₹50,000 + GST.

6. Sales Entry

Used when selling goods or services.

Shortcut: F8 – Sales

Steps:

1. Press F8
2. Select customer
3. Enter items and quantity
4. GST auto-applies
5. Save

Example:
Sale of goods worth ₹20,000 + GST.

7. Debit Note Entry

Used for:
• Purchase returns
• Reducing supplier amount
• Wrong invoice received

Shortcut: Ctrl + F9 – Debit Note

Steps:

1. Open Debit Note
2. Select Supplier
3. Enter returned items or amount
4. Save

8. Credit Note Entry

Used for:
• Sales returns
• Reducing customer amount
• Wrong rate charged earlier

Shortcut: Ctrl + F8 – Credit Note

Steps:

1. Open Credit Note
2. Select Customer
3. Enter returned items/value
4. Save

9. Stock Journal (Inventory Adjustment)

Used for:
• Stock Transfer
• Quantity/Value adjustments
• Production entries

Shortcut: Alt + F7 – Stock Journal

Steps:

1. Open Stock Journal
2. Add stock in/stock out details
3. Save

10. Ledger Adjustment Entries

Examples:
• Opening balance corrections
• Ledger reclassification
• GST rate updates

Steps:

1. Go to Alter → Ledgers
2. Update values
3. Save

Quick Shortcut Summary

Conclusion

Passing accounting entries in Tally Prime is simple once you understand the purpose of each voucher. Whether it is payments, receipts, sales, purchases, adjustments, or returns, Tally Prime provides dedicated voucher types that ensure proper accounting and GST treatment.
By using these voucher screens and shortcuts, anyone can maintain accurate books and complete daily accounting work efficiently.

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