Multilingual Invoices (Arabic/English/Bilingual) in TallyPrime 6.2

Published on: 03-09-2025 Call CA Tally HelpDesk +91 9205471661, 8368262875

Multilingual Invoices (Arabic/English/Bilingual) in TallyPrime 6.2

In an increasingly globalized economy, businesses often operate across countries, cultures, and languages. One of the most important aspects of cross-border trade and client servicing is communication, and invoices are no exception. An invoice that is clear, understandable, and legally valid in the customer’s language creates trust and avoids disputes. Many businesses in regions such as the Middle East, where Arabic is the official language but English is widely used for commerce, often need invoices in bilingual formats (Arabic and English).

TallyPrime 6.2, a widely trusted business management software, makes this requirement easier to handle by offering flexible invoice configurations. With multilingual capabilities and Unicode support, businesses can generate invoices that meet local language preferences without compromising tax compliance or professional standards.

This article explains the importance of multilingual invoices, challenges businesses face, and how TallyPrime 6.2 supports Arabic, English, and bilingual invoicing.

Why Multilingual Invoices are Important

1. Legal Requirements
   In some countries, tax authorities mandate invoices in the local language. For example, in Saudi Arabia and the UAE, invoices must be issued in Arabic for compliance purposes. However, since English is the business language for many multinational companies, bilingual invoices are preferred.
2. Customer Convenience
   Providing invoices in a customer’s preferred language improves transparency and enhances customer satisfaction.
3. Cross-Border Trade
   Businesses dealing with international customers can issue invoices in English while simultaneously including local language details for domestic regulations.
4. Professionalism
   Multilingual invoices reflect a business’s adaptability and professionalism. It shows respect for cultural diversity while maintaining global standards.

Features of TallyPrime 6.2 for Multilingual Invoicing

TallyPrime 6.2 provides robust features that allow businesses to create Arabic-only, English-only, or bilingual Arabic-English invoices. Here are some of the features:

1. Unicode Language Support

TallyPrime uses Unicode encoding, which allows seamless input and display of multiple languages, including Arabic. You can enter customer names, item descriptions, and notes in Arabic, and they will print correctly on invoices.

2. Bilingual Invoice Formats

You can design invoice templates in TallyPrime that include both Arabic and English labels. For example, instead of showing only “Invoice Number,” the format can display “Invoice Number / رقم الفاتورة”.

3. Flexible Masters Configuration

• Party Masters: You can store customer names and addresses in Arabic or English.
• Stock Items: Descriptions can be created in both languages.
• Ledger Accounts: Arabic labels can be maintained alongside English.

4. Right-to-Left (RTL) Compatibility for Arabic

Arabic text is written right-to-left. TallyPrime ensures that Arabic text alignment is maintained properly in invoices without breaking the layout.

5. Branding and Logo Integration

Businesses can customize invoices with their logo, bilingual titles (e.g., Tax Invoice / فاتورة ضريبية), and additional messages in both languages.

6. Export and Sharing

Invoices can be printed, exported as PDF, or emailed directly in bilingual format. This ensures that recipients receive the exact same professional layout without formatting issues.

Steps to Create Multilingual Invoices in TallyPrime 6.2

Here is a step-by-step process to configure multilingual invoices:

Step 1: Enable Multilingual Input

• Ensure your system supports Arabic keyboard input.
• In Windows, install the Arabic keyboard layout.
• In TallyPrime, simply switch between English and Arabic while typing in fields such as customer name, address, or narration.

Step 2: Configure Bilingual Masters

• While creating a ledger or stock item, you can add the English name in one field and the Arabic name in another descriptive field.
• For example:
  • Stock Item Name: “Laptop”
  • Alias / Description: “حاسوب محمول”

Step 3: Customize Invoice Format

• Go to Gateway of Tally > Print > Sales Invoice > Configure (F12).
• Modify headers, labels, and fields to include bilingual titles such as:
  • “Invoice Number / رقم الفاتورة”
  • “Customer Name / اسم العميل”
  • “Description / الوصف”

Step 4: Enter Data in Bilingual Format

• While entering transactions, type product descriptions or remarks in both languages.
• Example: “Consulting Fees (رسوم الاستشارات)”.

Step 5: Print and Export Invoice

• After saving the sales voucher, press Alt + P to print.
• The invoice will show both English and Arabic fields in a structured layout.
• You can also export the invoice to PDF or email it directly to the customer.

Example Layout of a Bilingual Invoice

Header Section

• Company Name (English) / اسم الشركة (Arabic)
• Address (English & Arabic)
• GSTIN or VAT TRN

Invoice Details

• Invoice Number / رقم الفاتورة
• Invoice Date / تاريخ الفاتورة
• Place of Supply / مكان التوريد

Customer Details

• Customer Name / اسم العميل
• Address / العنوان
• Tax ID / الرقم الضريبي

Item Table
| Item Description / الوصف | Quantity / الكمية | Rate / السعر | Amount / المبلغ | Tax / الضريبة |

Footer Section

• Total Amount / المبلغ الإجمالي
• Tax Amount / مبلغ الضريبة
• Grand Total / المبلغ الكلي
• Authorized Signatory / التوقيع المعتمد

This layout ensures compliance while being easy to read for both Arabic-speaking and English-speaking users.

Advantages of Multilingual Invoices in TallyPrime 6.2

1. Regulatory Compliance
   Easily meet requirements of tax authorities in countries where Arabic invoices are mandatory.
2. Global Reach
   Bilingual invoices make it easy for foreign clients to understand the invoice details without translation issues.
3. Customer Trust
   Clients appreciate communication in their language, which builds stronger business relationships.
4. Reduced Errors
   Eliminates misunderstandings due to language barriers.
5. Custom Branding
   Enhances professionalism by showing invoices tailored to regional and international standards.

sPractical Use Cases

• UAE and Saudi Arabia Businesses: Must issue invoices in Arabic for VAT compliance but prefer bilingual formats to accommodate international partners.
• Export Businesses in India: Can issue invoices in English for customs but add Arabic translations when dealing with Middle East buyers.
• Multinational Corporations: Use bilingual invoices to maintain standardization across different regions.

Limitations and Workarounds

While TallyPrime 6.2 offers strong support for multilingual invoices, some points to consider are:

• Manual Translation: Businesses need to enter Arabic translations manually while creating masters or transactions.
• Custom Layouts: Some companies may require advanced customization of invoice formats, which can be achieved using Tally’s print configuration or through Tally customization (TDL).
• System Fonts: Proper Arabic fonts must be installed on the system to display the script correctly.

Conclusion

In a multilingual business world, especially in regions where Arabic and English coexist, bilingual invoicing is more than just a convenience—it is a necessity. TallyPrime 6.2 empowers businesses to meet this requirement with ease. By supporting Unicode languages, offering customization for bilingual labels, and ensuring right-to-left Arabic formatting, TallyPrime makes invoice generation seamless and compliant.

Businesses using TallyPrime can generate invoices that satisfy legal requirements, enhance customer trust, and project professionalism in both local and international markets. With the ability to configure masters in multiple languages, print bilingual invoices, and share them digitally, TallyPrime 6.2 positions itself as a powerful tool for businesses operating across linguistic boundaries.

By embracing bilingual invoices in TallyPrime 6.2, businesses can focus on growth and customer relationships, confident that their invoicing process is accurate, compliant, and culturally sensitive.